Internet fax has unlocked for us the possibility to receive fax on Gmail. Learning how to do this is pretty easy and takes only a couple of steps with the help of an email fax service. Many services allow you to receive faxes in your email inbox, and most of them offer compatibility with Google Mail.
Are you ready to break free from your fax machine?
Using an Email Fax Service
Right now we can only receive Gmail fax thanks to an online fax service. This is because they give you a free virtual fax number that redirects incoming faxes (sent from machines as well as computers) to your inbox in just a matter of minutes.
This Google fax number is linked to powerful fax-to-email servers, which turn incoming faxes into PDF files using an automatic conversion process that takes place in the background before faxes arrive at your inbox.
Faxes arrive automatically to your inbox once the fax number is linked to your Gmail address. You don’t have to answer incoming calls or be physically present at the office. Faxes will be converted and will arrive directly as a new email message.
Setting Up Your Free Account
Most online fax services will ask you what type of fax number you want during the setup process, and what email address or addresses will be in charge of receiving faxes. At this point, you can choose between a local or a toll-free fax number with different prefixes.
You can also request to move your current fax number to a Fax Over IP line. This process takes about a week to complete, so they give you a temporary fax number to keep you from missing important faxes.
Once you have selected your number, you need to enter the email address in charge of receiving faxes. Here, you enter your Gmail addresses. Some services enable you to receive fax through 5 different Gmail accounts at the same time.
Signing up for a free trial is also a good way to learn how to send a fax from Gmail, and a way to get a free virtual fax number!
Receiving Fax Automatically
Once your account is set up, your fax number will be linked to your Gmail account. All incoming fax transmissions sent to that number will be delivered (after the quick conversion process) to your Gmail inbox.
As we said before you will receive faxes automatically, you just need to check your inbox, or follow the steps below to activate mobile notifications.
Once the fax has reached your inbox, you will be able to read it online or download it as a PDF.
Setting Up Your Online Fax Dashboard
There’s another way to set up your account to receive fax on Gmail. For this, you’ll have to use your online dashboard, the area where you control your email fax account. Exact steps vary from service to service, but you have to look for the Settings tab.
Let’s take as an example RingCentral Fax. In their Settings area, under the Notifications tab, you’ll find the Email field, where you enter the email address used to receive faxes. By default, you have the “Include attachment with email” option activated, which means the fax contents will be attached as a PDF file.
There are also additional options. Note, for instance, that you can opt to receive SMS notifications and email notifications at the same time, which is perfect if you are always on the go.
Additional Tips to Receive Gmail Fax
Here are some great tips to make the most out of Gmail faxing when you receive incoming transmissions, you can visit our homepage to find more!
- TIP 1: Create a new Gmail account for faxing. This takes up only a couple of minutes and saves you a lot of trouble in the long run. A separate account will let you find faxes easier and keep your inbox uncluttered with spam and other unimportant messages.
- TIP 2: Choose the right kind of number. Are you going to use fax to communicate with clients, with providers, with both? Ask the right kind of questions to see if you need a local or toll-free fax number.
- TIP 3: Make sure the email fax service offers numbers in your area. Most companies offer numbers for people located in the US. If you are in another country, check that your service provides local numbers. Services such as eFax have numbers available in multiple countries around the Globe.
- TIP 4: Try, before paying for a service. All companies allow you to test drive them before you start paying for them. A free account is the best way to see if a service works for your business and is compatible with Gmail. Some companies will ask you to enter payment information for the full-month free account; to avoid any charges just be sure to cancel it before the trial has ended.