If you are frequently making use of Google’s online services, you’ll be happy to know that it is possible to send and receive fax from Gmail, Google Drive and Google Docs. In this article we will take a look at the different methods you can use to fax with Google.
To start, you need to know that there are different ways to fax from Google’s apps and services. Some are better than others, so we have included your options in order of effectiveness and ease of use.
1. Using an Online Fax Service
Online fax services have already many years in the market, but in the past five years multiple businesses and individuals have started using them in conjunction with Google’s services.
Using an Internet fax service is the best way to fax in these days we live in, given the fact that they are easy to use, you can fax in just a matter of minutes after creating an account, and they don’t require the installation and expenses of a physical line. In its place you get to use a virtual fax line that works in the same way as a physical one and lets you convert faxes into digital documents.
Online faxing services provide different ways to integrate fax with Google:
Faxing through Gmail
These services allow you to send and receive faxes simply by using Gmail. Thanks to your virtual fax number, incoming faxes will arrive automatically to your inbox. On the other hand, sending a fax is extremely similar to sending a plain email. there are just a couple minor differences you need to keep in mind.
If you are interested in this method here you can find our full guide on how to send fax from Gmail. There you’ll find a step-by-step explanation of the whole process.
Thank to its ease of use, Gmail faxing has become one of the methods preferred by those of us that look forwards to getting rid of your old fax machine.
Faxing through Google Drive / Docs
If what you want is to send as fax documents stored in the cloud, it is very easy to do it with a fax service. There are three ways to accomplish this:
a. Fax using your service’s web site. Online fax services have special pages you can use to send a fax, and they are very easy to use. Look for the section where you attach your digital document, and you’ll find an alternative that lets you link your fax account to Google Drive. A pop-up window will appear asking for your authorization, once it is granted, you’ll be able to pull documents from the cloud. Not all services offer this option, so it’s better to ask a representative first.
b. Use Gmail to pull Drive documents. You can also attach Drive documents by following the method to fax from Gmail we described earlier. To do this, instead of attaching documents from your computer using the paper clip icon, click on the Drive icon next to it. Here’s a picture that will serve you as reference to find it. Pick any document in your account and attach it to your fax for sending.
c. Use a plugin. Some services let you fax directly from your Google Docs work area by installing a plugin or an add-on. This way of faxing is perfect if you compose and share documents in Google Docs on a regular basis, since it will help you fax in just a few clicks. Just be careful of services that have overpriced fax sending fees.
2. Using Fax Software or a Fax Machine Connected to Your Computer
This method is an alternative, but it really doesn’t offer a way to integrate fax and Google. In any case it is an option at your disposal if you don’t want to pay for an online fax service or want to try out another method.
You need to download the document you have stored in your Google Drive account (preferable as a PDF) and then use a fax application or a machine connected to your computer to send it.
As you may have guessed, this is a method that is not as effective as using an online fax service. It takes more time, and some programs can be pretty confusing to use for the common user. If you want to try out this method and use a Windows computer, you can find an alternative in the Windows Fax and Scan application, available in your installation disk. Keep in mind that you may need a fax modem for it to work.
3. Faxing the Old School Way
If all else fails, you can use the traditional method, used since fax first appeared on the Planet:
- Print the Google Drive you want to fax.
- Send it using your traditional fax machine.
This is the most basic method, but it may be your only option at the moment. Nevertheless, you should know that even if you don’t want to spend money at first, you can open a free account witha fax service of your choice. These accounts usually let you fax free of charge for a month.
Can I fax directly from a Google app or service?
Yes. With a fax service you can fax directly from Gmail using the first method. Through the help of an add-on or plugin you can also fax directly from Google Docs and Drive.
What Is a Google fax number?
When we talk about Google fax numbers, we are referring to virtual fax numbers that offer compatibility with Gmail. this means they are able to forward faxes straight to your inbox, already converted to the PDF file format so you can read them on your computer or device.
If you arrived to this site looking for Google’s actual company fax number, well… although Google’s page doesn’t list an official fax number, we could find that according to Headquartersinfo.com, any fax can be sent to Google using the number 1-650-253-0001. We haven’t had a chance to confirm it though.