Every passing year, there is an increasing number of offices around the World replacing fax machines with Web fax services. These services make faxing not only faster, but they also automate it thanks to the advances in email to fax conversion technology. Sending a fax only takes up a minute or two, and receiving faxes is just matter of checking for new incoming emails. The best of all is that you don’t even need a phone line because the line is now digital.
But there are also additional features that you can enjoy with your service subscription, and they are not to be taken lightly. Properly used, they can super-charge your faxing, letting you do things that you didn’t know you could do. From mobile faxing to the recent addition of cloud fax capabilities, you’ll learn more about these features in this article. So read on and prepare to be amazed!
1. Receive Fax on Multiple Emails
By now you should know that an Internet fax provider will let you fax to email and the other way around. Well, what you may not know is that you can also choose how many people you want faxes to be delivered to. Normally, fax services let you link a single online fax number to up to 5 different email addresses, but if you need more you could ask for a custom plan. Addresses can be from Gmail, Outlook, Yahoo Mail or other.
This feature is really helpful for businesses with multiple people in charge of communications, or when working with different work teams. Incoming faxes will arrive these addresses at the same time, there’s no need to set up anything on your email client, browser or fax service.
2. Schedule Your Faxes for Later
With fax scheduling you can set a time and date to send your faxes. This can be done using the web dashboard of your preferred service. Thanks to this feature we can set a fax and forget about it, even if we are away from the office. Once you set up scheduling, the service will send the fax and if there is a problem along the way it will re send it several times to ensure it comes through.
Scheduling faxes will help you increase productivity by cutting the time spent dealing with them. It’s one of the best automation tools in your arsenal.
3. Fax Anywhere with a Mobile Phone
These times are very different from the times that saw the rise in popularity of fax machines. Not only there’s Internet now, but we have also gone through the mobile phone revolution. With almost everyone using smartphones in businesses, it makes sense that the biggest fax services now let you take care of faxing through a cell phone too!
Fax apps are nothing new, they have been around for some years, but most of them are stand-alone products where you pay per page of fax. On the other hand, apps as part of a service are free to download an use with the fax volume of your preferred plan. You can finally break free from traditional faxing and not only read fax on the go, but also send fax using your phone’s camera to take a snap of a document.
4. Fax Cloud Based Documents
Cloud storage services are of great help to access your documents online,without having to access your physical computer. Dropbox, OneDrive and Google Drive are some of the most popular services, and they can be integrated with your email fax account. You can take advantage of this for team projects that need people accessing files and faxes from virtual hard drives.
Pulling documents from cloud storage services is as easy as logging into your service’s dashboard and authorizing your online fax provider to integrate with the cloud service of your choice. It takes only some seconds to do it, and you can say goodbye to physical hard-drives forever.
Some services allow you to attach documents to fax with Google Drive right from the Gmail composing screen, using the Drive attachment button located next to the paperclip icon.
5. Electronic Signing
Faxing digitally is great, but what if your document needs to validated with a signature? Not so long ago, even with digital faxing, you had to print the document, sign it and then scan it, to finally send it back. These were too many steps just to add a signature! This problem has been solved by services that let you add an electronic signature to your account.
The way you do it is very simple: you head to your settings page and add a signature using a digital pen, your mouse or a scan of your signature on paper. Once your signature has been digitized it will be stored on your account for later use. Next time you want to find a signed fax, simply compose your message on your service’s page and click on the signature button. Instead of having to sign every document, the service will grab your stored signature.
This nifty feature also works on mobile apps.
Give Online Fax Services a Try
If you are interested in trying out how these online fax features work, you can take advantage of free trials. Most reputable fax providers are happy to let you try out how their service works for a full month.
A free account is the ultimate tool to know if a certain provider is good for you or not. These comes with all the benefits of a paid account, including your own dedicated fax line to receive faxes automatically. If you have trouble deciding for a website, you can find a list of Google fax services with free trials on this site, along with tutorials on how to set up your number within seconds.
If faxing is an important part of your business, you’ll love the features online fax services put at your disposal. In just a few minutes you could have a working way to send and receive faxes automatically without costly setups and additional expenses. Online faxing not only brings you speed but also flexibility, by being able to integrate with cloud storage services and mobile faxing.