Do you want to get instant notifications of incoming faxes as they arrive to your Gmail inbox? Although you can receive notifications via an iPhone, it’s also good to know how to make it a reality when you are on your desktop computer too. You need the help of a Gmail notifier.
Having notifications whenever you receive faxes on Gmail is extremely important if you want to avoid missing incoming faxes and if you don’t like the idea of having to go back and forth between what you are doing and your Gmail screen.
Currently there are three alternatives you can use to receive notifications.
Using Web Browser Gmail Notifications
Google used to provide its own Notifier service for Gmail and Calendar events. The tool, which appeared in 2005 was discontinued in 2014. It used to check for incoming email messages every couple of seconds.
But don’t worry, you can still receive notifications directly from Google though, by using the Chrome web browser. Since this browser integrates with different Google products, it’s very easy to set it up, just follow these steps:
- Log in to Gmail, and go to settings by clicking on the “gear” icon on the upper-right area of the screen.
- Click on Settings.
- Go the the General tab.
- On Desktop Notifications Click on “click on here to enable desktop notifications for Gmail”.
- A pop-up will appear asking you if you want to allow mail.google.com to send you email notifications.
- Accept and you are ready to go.
This method also works with other browser, including Firefox, Opera and Safari.
Also: Get a Fax Number with Google fax
If notifications are not working in your browser, you’ll see a message that says “Notifications have been disabled in this browser”, so you’ll have to adjust your browser settings, in Chrome you need to:
- Click Settings from the menu button.
- Go to Advanced settings.
- Go to Privacy > Content settings.
- Under Notifications, this should be selected: Allow all sites to show notifications or Ask when a site wants to show notifications.
- Now go to Manage exceptions, an make sure mail.google.com is allowed.
- Finish by clicking on Done.
The downside of this method is that you can’t have custom notifications, and on the other hand, they need Gmail to be open on the browser. It can be on another tab or minimized, but it has to remain open.
Using a Gmail Notifier Add-On
The second option is to receive notifications using a third-party Gmail notifier add-on for your browser. There are some advantages of using this option, mainly flexibility and privacy. You can enjoy some extra notifications options (such as using different Gmail accounts), and on the other hand, since these apps are not managed by Google, they don’t track your Internet activity.
Here are the two most popular notifiers in the Chrome web store, they will help you track incoming faxes and confirmations.
Checker Plus for Gmail
If you are looking for a notifier with advanced options, Checker Plus is a pretty good alternative. As a matter of fact this extension is the one with the most positive reviews on the web store. It makes it extremely easy not only to receive notifications but to manage emails without having to log into Gmail.
With this add-on you can customize options such as what’s included in the notifications, the sound they trigger and even the text-to-speech voice. You read that right, this extensions is also able to read you the messages!
Let’s take a look at its features:
- Requires minimal permissions.
- Support for multiple Gmail accounts.
- Text-to-speech read your faxes.
- Receive voice notifications.
- Customize all your options.
- Offline mode.
- Manage incoming faxes with labels, or by sorting them without changing your browser’s tab.
- Ability to monitor custom labels.
This add-on is free, but you can enjoy more features by contributing to the author.
Notifier for Gmail
This add-on works perfectly with your Gmaill account. It’s an open-source project which means that anyone can contribute to its updates while remaining free. Here are the features it offers:
- Use the add-on without using your login credentials.
- Check email from multiple Gmail accounts.
- RSS technology doesn’t consume your bandwidth.
- Label support.
- Mark your emails directly from your browser’s toolbar
This is another notifier that lets you receive alerts even when you are not using Gmail. Compared to the default Chrome notifier, this one looks bigger and provides a bit more of information about the contents of the email. Unfortunately, this app is very basic and doesn’t provide the options of the previous add-on we’ve reviewed.
Here are its features:
- Receive notifications on the lower-right corner of your screen.
- Safe to use for those who care about privacy.
Forget About Checking Gmail Ever Single Minute
With so much tasks at our hands every single day, it can be pretty easy to avoid a fax in the middle of a busy day. With a good notifier you can take that off your mind and be alerted instantly, and you faxes will be stored automatically.
A notifier is also a great productivity tool, even when handling common email, letting you manage messages as they come.