How to Get a Toll-Free Fax Number

toll-free fax number

Did you know that toll-free numbers are used by a big number of organizations around the USA to improve the credibility among existing and potential customers? These types of numbers give a positive signal about your business and makes it easy for everyone to reach you.

Dedicated toll-free fax numbers are accessible from everywhere in the USA, including Puerto Rico, Guam and the U.S. Virgin Islands. You can dial them on any state you are in because they don’t require an area code. They are perfect for companies that have presence across the country and want to optimize their use of fax communications.

What is a toll-free fax number?

Put simply, these are numbers that you can send faxes for free. The cost of the call is assumed by the company owning the number. They work through dedicated lines to avoid interruptions when transmitting a fax.

According to the FCC, they have contain three numbers that direct the company to treat it as different call. These 3 numbers are the toll-free prefixes, and they are:

  • 800
  • 888
  • 877
  • 866
  • 855
  • 844

These numbers are not interchangeable, which means that using another code delivers the call to an entirely different recipient. Keep this in mind, especially when sending important information through these numbers.

How to Get a Toll-free Fax Number

There are two ways you can get a toll-free fax number:

  • Through an online fax service
  • Through your phone company

Get a Number with an Online Fax Service

This is the best and fastest way to get a toll-free number for faxing. Online fax services are companies that let you fax online over email without the need of fax machines. They deliver faxes electronically, and you can read them as PDFs on any device without wasting paper and ink.

To be able to receive faxes, they provide a fax number for each new account. Follow these steps:

  1. Sign up with your preferred online fax service. (Here ​you can learn more about Google fax services, if you don’t know where to start)
  2. ​Enter your account details.
  3. Enter the email you want to associate to your online fax account.
  4. Pick a number. New accounts are provided a free online fax number, you can choose between local and toll-free numbers. For toll-free ones, you need to choose between the available ones on a list.

That’s it. Upon finishing your installation, your toll-free number will be ready to receive fax transmissions.

Requesting it to your phone company

You can request a toll-free number through a landline using your phone company. They are paid via a monthly fee. Then you’ll need to wait for the company to come to your office and install it. You get the number and prefix according to what’s available.

We don’t like this method because you have to add the cost of a fax machine and fax supplies.

If you already have a toll-free landline, you can transfer it to an online fax service. Ensure that your future provider has a “fax number porting” feature.