When it comes to picking the virtual fax number you are going to use for your company, it is important to know your options. This will allow you to make the most out of your service and at the same time will help you improve your communications. In this article you’ll learn more about the types of numbers at your disposal.
There are three types of fax numbers you can choose:
- Local fax number
- Toll-free fax number
- Vanity fax number
If you have visited a fax service provider’s page, you may have noted that the first two alternatives are instantly available at the moment of creating your account. Vanity numbers are also an option with some services, they are not advertised as part of plans because -as it is an added feature- they charge you an additional fee.
If you already have a traditional fax number and want to keep it, you can opt to move this number to a digital line, turning it into a Google fax number. To do this you’ll need to get in contact with your provider, and they will guide you through this whole process, known as “fax porting”. It takes a few days to complete, until your number has propagated all across Internet.
Toll-free Fax Numbers
These are numbers that you can call for free. They are usually easy to spot when they have the 1-800 prefixes, but there are other toll-free prefixes such as 844, 855, 866, 877 and 888.
You don’t need to pay more to pick this type of number, but sometimes you can’t pick between all of them, it really depends on the area of coverage. I’s good to know that toll-free numbers are only available in the USA. If you are using an international fax company they may not be available as an option.
Toll-free numbers are preferred in industries where there is a lot of communication with customers, such as law, health and customer support. It makes it easier for customers and potential customers to reach you via fax.
If you want to learn more about these numbers, I recommend you check out this article.
These are numbers that have their respective area code in the country. These are the “traditional” numbers you get when you request a new line. Calling one of these numbers is not free, but they offer another advantage.
If you have a local business, having one these numbers can earn an extra degree of trust among potential customers, provided that you only operate in that area.
Local numbers are the easiest one to get, you can pick between many of them at the moment of linking your online fax account. Most providers cover the entire US territory and Canada. For local numbers in other countries you should check for local services or opt for an international fax service like eFax or MyFax.
By using a vanity fax number, we can control how our number looks and what message it forms. These are instantly recognizable numbers, you may have seen some on TV that looked like this:
Vanity numbers are used by businesses that want to invest in branding, and it is also used a lot for marketing purposes. But since these numbers are not widely chosen for faxing, you need to request one from your service’s representative, and they will cost you an extra fee.
Other than that, they are no different from the other types of numbers. They all work the same when it comes to delivering faxes on Gmail.
How to Choose the Right One
Now that you know all about the different types of numbers, you can choose one that best fits your company. Take your time and research what numbers are available in your area.
If you don’t have an account with an online fax service yet, you can open a free trial account to check what numbers are at your disposal. If later you want to continue using this service, the number will remain yours.
There is really no right or wrong when it comes to choosing, in the end you will still get a Google fax number to receive faxes!