Google Fax Number – The Definitive Guide

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Have you ever wanted to send and receive faxes using nothing but your Gmail account?  Well, this is 100% possible now thanks to the Gmail fax integration provided by today’s top email fax services.  Here you’ll learn how to start faxing over your computer in just a few minutes. I invite you to learn more about Google fax by reading our articles and taking a look at our fax service reviews!

What Do You Need?

To get started with Gmail faxing you’ll need two things:

A Gmail address.  You can create a free Gmail account here to receive faxes online.  Although you can use your current Gmail address, it’s better to use a new one if you want to keep your faxes organized and easy to find.  Gmail has different features that will help tag and archive incoming faxes quite easily.

An email fax service. Unfortunately Google does not offer a fax service or feature within Gmail.  Instead, we need to add this capability through an email fax service.  Fax service companies not only help you send faxes, they also give you a free virtual fax number to receive faxes automatically and add a lot of features that make faxing a breeze, like the fax scheduling, iPhone faxing and broadcasting among others.

Our Recommended Fax Services

You can obtain an online fax number thanks to an email fax service. These are companies with advanced fax server software, which helps you fax from your computer in just a matter of minutes.  We have reviewed some of the most popular fax services in the market and these are the ones that provide a better integration with Gmail.

  • RingCentral Fax. RingCentral is one of the companies that provide better integration with Gmail, with numbers available not only in the Us, but also in the UK and Canada. For the basic plan, you pay $9.99 a month, but this can be reduced to $7.99 if you choose to pay annually.  Among their most interesting features is the integration with mobile devices and the ability to schedule faxes, but there’s many more you can do with it.
  • eFax. This is a company with years in the field of digital faxing.   eFax is the biggest fax service in the World with numbers available in over 40 countries. You can sign up with them just a few minutes and have at your disposition local and toll-free numbers in your area. Their basic plan costs $12.99 per month, or $10.99 if you pay annually.

Your Own Google Fax Number

Fax services give you a virtual fax number that redirects incoming faxes to your email inbox in just a matter of seconds.  Thanks to this number you can receive faxes automatically,  without having to answer incoming calls.

When someone sends you a fax via your Google fax number, it travels first to speedy fax servers which convert the incoming fax into a digital file, more precisely, a PDF file, which can be viewed in any computer or device.  Once in your computer you can choose to wither read it, print it or forward it.

Currently you can find companies which offer local or toll free numbers not only in the USA, but also in other countries around the World!

How Can I Receive Faxes on Email?

Nothing can be easier than receiving faxes on Gmail.  At the moment of creating your fax account and picking a number, you’ve already linked it to your Gmail address!  This means that all faxes coming through your virtual fax number will be sent to your inbox automatically as email attachments, without having to answer incoming calls.

An extra copy of the fax will also be stored in your online fax account, and you can even download an app to receive faxes via mobile phone. I personally find this feature extremely valuable since it lets you keep track of faxes without having to be at the office at all times.

By the way, your virtual fax line will never be busy, so you can be pretty sure all incoming faxes will arrive your inbox!

What If I Want to Keep Using My Current Fax Number?

You can continue using you current business fax number, and this way avoid having to go through the exhausting process of updating your contact information.  For this, your fax number will have to be transferred to a virtual line through a process called “number porting”. Once on a digital platform, your number will be able to automatically forward faxes to your email address.

Number porting is a process that can take a few days to complete, mainly because the new number must propagate across Internet to ensure it has no downtime and you don’t miss a single fax.

If you want to port your current number, you will receive a temporary fax number that works for 30 days and basically helps you receive faxes during the 7 to 10 days it takes for the process to complete.  If you have a company with lots of contacts and you rely heavily in faxing, porting is the way to go.

Can I Link My Number to More Than One Email?

You can link your virtual fax number to up to 5 different email addresses.  This comes as a plus in companies where more than one person needs to deal with incoming faxes. And it is really a time saving feature, because you don’t need to forward faxes anymore!

Thanks to a lighting-fast process you don’t experience a delay when using multiple email addresses.

Do I Have to Pay to Get a Fax Number?

No.  Your primary fax number comes included with your email fax subscription. It’s part of the whole package, but you still have to pay for the service though.  If you want to also get your number for free, you can create a free account, which lasts only for 30 days.